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Publishing & Sharing

4 min read

Once your timetable is conflict-free, schedU gets it in front of everyone - published views for the whole institution, shareable links, and downloadable files.

Publishing your timetable

Publish polished, ready-to-read views for every audience:

•Master grid - the whole institution at a glance, for administrators.
•Staff-wise - a personal schedule for each member of staff.
•Class-wise - a clear view for each section of students.
•Room-wise - utilization for every space.

Sharing by link

Instead of sending a file, publish a read-only link to the timetable - like sharing a calendar. Open the Export menu, choose “Share via link”, then pick who can see it.

•Anyone with the link - a public, read-only view, no account needed.
•Specific people - only the email addresses you list can open it; viewers verify their email with a one-time code first.

The shared link is a frozen snapshot, so later edits don’t change what others see.

💡 Need to share updated content, or revoke an old link? Just share again to get a new one.

Publish & Export

Open Publish & Export and choose what to send out, one kind at a time:

•Class - one timetable per class.
•Staff - one per staff member; a staff member in two live schedules gets one week on the clock across both.
•Venue - what each room, lab or ground holds, period by period.
•Parallel Lessons - each AND group period with every group’s staff member and room, the students it takes from each class, and the totals.
•Master Data - every lesson as one row, for a spreadsheet or mail merge.

Switches beside it decide what each page shows: staff names, venues, period times, breaks, transposed (days down the side), colour shading and a compact layout. The preview below is the page that will print.

Then Print, PDF or Excel. PDF is your browser’s own Save as PDF in the print window, so the file holds real text. Excel gives a workbook with one sheet per timetable, breaks merged into one band.

💡 Every printed page carries your institution’s name, address and logo, set once in Settings. On the free plan a small schedU mark sits at the foot of each page.

Calendar links

In Publish & Export, Calendar links gives every staff member and every class a private link for their own calendar. Staff can also find theirs under Add to my calendar on My teaching.

•Google Calendar (on a computer): Other calendars, then + and From URL. Paste the link.
•Outlook: Add calendar, then Subscribe from web. Paste the link.
•iPhone or Mac: open the link, or Settings, Calendar, Accounts, Add Account, Other, Add Subscribed Calendar.

The calendar holds the weekly lessons for the schedule’s dates, without the holidays that apply. Cover shows on the day: the covering staff member gets the lesson, the absent one does not, and the class sees who takes it. Calendars check for changes every few hours.

💡 A link shows one person’s lessons and nothing else. To cut off every old link at once, choose Turn off every link and make new ones.

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